Purpose
Define what someone must understand later and who the record is for.
Working process
Scope before shutter.
The most important production decisions happen before site arrival: purpose, audience, access, coverage and privacy.
Coverage
List priority zones, viewpoints, stages and anything explicitly outside scope.
Access
Confirm timing, escorts, readiness, safety conditions and privacy restrictions.
Capture
Record the accessible site against the approved brief and location schedule.
Review
Process and quality-check the agreed outputs; flag visible coverage limitations.
Issue
Deliver agreed links and files with access and retention arrangements in the scope.
For recurring programmes
Agree frequency, repeat viewpoints, naming, report structure, responsible contacts and the project stages that trigger extra coverage. Timelapse maintenance, Matterport hosting and media handover should also be stated.
Programmes covering the full project timeline, or most of it, are eligible for a complimentary case-study website and content package. Publication depends on client approvals, permissions and an approved factual record.
What the process does not imply
Visual capture records what is accessible and visible at the agreed time. It is not a substitute for a measured survey, compliance inspection, hidden-condition investigation or professional certification unless a separate qualified service is explicitly commissioned.
Weather, site readiness, lighting, access restrictions and active work can affect coverage. Those constraints should be discussed before the visit.
Prepare the visit
A six-line brief is enough to begin.
Location, site type, audience, priority output, target window and the question the record needs to answer.